Terms and conditions Exhibition Tema Renrum 2021

For Terms of Use – see below theses Terms and Conditions

 

GENERAL TERMS AND CONDITIONS FOR

BOOKING OF EXHIBITION STAND AND PARTICIPATING AS EXHIBITOR AT TEMA RENRUM 2021

 

 

 

1 GENERAL

These general terms and conditions (the “Terms“) apply to the booking of a Virtual Exhibition Stand, and participation for representatives, at Tema Renrum 2021 (“TR”) which RentForum i Norden AB, with registered cooperate Id number 556806-9677 and registered address at Norrbäcksgatan 19, 216 24 Malmö, Sweden (“Rentforum“) is arranging, and which Rentforum provides on third party platforms (the “Sites) which includes Rentforum.se for information and ReAttendance Ltd. for participation.

 

These Terms shall apply between Rentforum and the Exhibiting Company (the “Exhibitor“) when booking a virtual exhibition stand at TR, and registering representatives for TR. These Terms, together with the Terms of Use which apply to the End-user’s (as defined below) participation on TR on November 23-24th 2021and setting up the virtual exhibition stand prior TR, set out the terms and conditions on which Renforum will provide booking of exhibition stand at TR, participation and access to exhibition stand for representatives at TR, to the Exhibitor and End-users (as defined below). These Terms and the Terms of Use are hereinafter referred to as the “Agreement“.

 

By accepting this Agreement, you warrant and represent that you have the authority to enter into the Agreement and bind the Exhibitor which you represent to this Agreement.

 

2 Booking of virtual exhibition stand at TR

2.1 Booking

In order to exhibit at TR, the Exhibitor is required to book a virtual exhibition stand after receiving a quote with fees. The booking is completed when the Exhibitor receives an Order confirmation stating the booking.

Last day to book an exhibition stand at TR is November 5th, 2021.

The Exhibitor shall be entitled to register the number of representatives as the Exhibitor deems necessary to fulfil the Exhibitor needs. The Exhibitor shall register one (1) person per individual representative who will work in the exhibition stand at TR.

Each individual representative who has been registered to TR by the Exhibitor will be deemed to be an “End-User” in this Agreement.

 

Booking of an exhibition stand at TR is binding, as well as the registration of End-users, which means that an exhibition stand is non-refundable and that an End-user cannot be exchanged during TR.

 

The Exhibitor is not permitted to allow End-users to share login credentials for TR, i.e., one (1) End-user may never be more than one (1) individual. Any such use will be considered as a material breach of this Agreement and shall entitle Rentforum to terminate this Agreement in accordance with Section 13.

 

 

The Exhibitor agrees to: (a) provide accurate, current and complete information about the Exhibitor as may be prompted by Rentforum or any registration forms on the Site (“Registration Data“); (b) maintain and promptly update the Registration Data, and any other information the Exhibitor provides to Rentforum or the Site, to keep it accurate, current and complete; and (c) accept all risks of unauthorized access to the Registration Data and any other information the Exhibitor provides to Rentforum or the Site.

 

Please see Rentforum’s Privacy Policy for more information.

 

2.2 Prices and payment

2.2.1 Fees

All fees are presented in SEK excluding VAT, if not explicitly stated otherwise.

The exhibition fee, and fees for extra End-users, are stated in the quote sent to the Exhibitor, of which the Exhibitor has agreed on, and thereafter received an order confirmation for.

Ordinary exhibition fee for a virtual exhibition stand at TR Online via ReAttendance on November 23-24th 2021, according to the program at Rentforum.se, includes:

  • Virtual exhibition stand
  • One (1) End-user (Main representative)

2.2.2 Discount

“Register 3 – pay for 2” applies, which means that no participation fee is charged for every third End-user who the Exhibitor registers to Rentforum prior November 20th 2021, by sending an email to Rentforum.

2.2.3 Change of End-user

A change of End-user(s) (e.g. due to sick leave, terminated employment, etc.) is only possible prior to November 20th 2021, and can be done by sending an email to Rentforum.se.

2.2.4 Billing

All fees are invoiced upon booking, according to order confirmation(s).

 

 

3 ACCESS TO TR

The End-user will be provided access to TR and the exhibition stand, both prior to TR and at TR on November 23-24th of 2021 according to the program at Rentforum.se. The Exhibitor will only be provided access to the exhibition stand at TR for End-users of which the Exhibitor has paid for.

 

Each End-User must register, and create an account on ReAttendance via a login link received in an invitation email, furthermore, the End-user must read and understand the Terms of Use, in order to participate at TR.

Each End-User must also, to be able to participate at TR, have access to the following:

  • A unique personal e-mail address (specified at registration)
  • An individual/Exhibitor computer (alternatively a tablet or a smartphone)
  • A modern browser
  • Internet (broadband or 4G recommended)
  • Speakers or headphones
  • A web camera

 

The Exhibitor should also ensure, that communication from @reattendance.com (invitation to the Event Tool) and @rentforum.se do not end up in spam filters/junk folders at the Exhibitors email servers.

 

The Exhibitor will not receive any refund of any fees if the Exhibitor does not provide information needed for the exhibition stand prior/during TR, or if any End-User does not participate at TR, or if the End-User only participates on parts of TR.

 

Access to TR is provided “as is.” Rentforum makes no representations or warranties of any kind, whether express, implied, statutory, or otherwise regarding the access to TR via ReAttendance, including any warranty that access TR will be uninterrupted, error free or free of harmful components, or that any content will be secure or not otherwise lost or damaged.

 

Except to the extent prohibited by law, Rentforum disclaims all warranties, including any implied warranties of merchantability, satisfactory quality, fitness for a particular purpose, non-infringement, or quiet enjoyment, and any warranties arising out of any course of dealing or usage of trade.

 

4 COMPLIANCE AND USE OF THE SITE AND EXHIBITING AT TR

The Exhibitor undertakes to adhere to this Agreement, all applicable laws, rules, and regulations applicable to the use of the Site and exhibiting at TR and undertakes to ensure that any End-Users do the same.

 

The Exhibitor may not, and shall ensure that End-Users do not, use neither the Site nor their participation at TR, including, without limitation, any communication tools available through the Site such as Video chat, any forum, chat room or message centre:

(a)     to upload material or data in violation of any law (including to breach copyright or other intellectual property rights held by Rentforum or anyone else which the Exhibitor or an End-User does not have the right to use);

(b)     to send unwelcome communications of any kind to anyone (e.g. spam or chain letters);

(c)     to abuse, defame, threaten, stalk or harass anyone;

(d)     to publish, post, upload or distribute unsuitable, offensive, obscene or discriminatory information of any kind;

(e)     for running any network scanning software, spiders, spyware software, robots, open relay software or similar software;

(f)      to upload anything or otherwise introduce any viruses, worms, trojan horses, time bombs or bots or any other damaging items which could interfere with our, or anyone else’s, network or computer system;

(g)     for using any software or device which may hinder use of the Site or the participation at TR (such as mail bombs, war dialing, pinging etc.);

(h)     to attempt to gain unauthorised access to any services other than those to which the Exhibitor and the End-Users have been given express permission to access; or

(i)      using a false identity to try to trick anyone for any reason.

 

5 SUSPENSION OF THE EXHIBITION AND PARTICIPATION AT TR

 

5.1 Suspension

Rentforum may suspend the Exhibitor’s or End-User’s right to access TR immediately if Rentforum determines:

(a)     that Exhibitor or an End User’s use of or registration for TR (i) poses a security risk to Rentforum, Rentforum’s suppliers, the TR-event or any third party, (ii) may adversely impact the content of TR or the systems or software on which TR are provided, (iii) may subject Rentforum or Rentforum’s suppliers or any third party to liability, (iv) may be fraudulent or (v) Rentforum has reason to believe that a log in for TR is being shared between employees or third parties;

(b)     the Exhibitor or any End User is in breach of this Agreement, including if the Exhibitor is delay with its payment obligations for more than 15 days; or

(c)     the Exhibitor has ceased to operate in the ordinary course, made an assignment for the benefit of creditors or similar disposition of the Exhibitor’s assets, or become the subject of any bankruptcy, reorganization, liquidation, dissolution or similar proceeding.

 

Further, if Rentforum becomes aware of any violation of the Exhibitor’s or an End-User’s obligations under this Agreement, Rentforum is entitled to immediately suspend access to TR, without incurring any liability.

 

5.2 Effect of Suspension of Access to TR

If Rentforum suspends the Exhibitor’s or an End-User’s right to access TR, the Exhibitor shall remain responsible for all fees and charges which the Exhibitor has incurred through the date of suspension and shall remain responsible for any applicable fees and charges for any registered End-users to which the Exhibitor continues to have access.

 

Rentforum’s right to suspend the Exhibitor or any End User’s right to access TR is in addition to Rentforum’s right to terminate this Agreement pursuant to Section 13.2.

 

6 FEEDBACK

If the Exhibitor provides Rentforum with feedback or ideas regarding TR or other aspects of Rentforum operations, the Exhibitor understands that Rentforum may use the information provided without any obligation to compensate the Exhibitor for them. The Exhibitor grant Rentforum a non-exclusive, worldwide, royalty-free, sublicensable, transferable, irrevocable, perpetual license to use, modify, adapt, publish, perform, or derive new works from the feedback as Rentforum choose.

 

7 INTELLECTUAL PROPERTY RIGHTS

The Site and TR may be protected by copyright laws and other intellectual property rights. Any such intellectual property rights remain Rentforum’s property or the property of Rentforum’s licensors or licensees. All trademarks, service marks, trade names, and trade dress are owned by Rentforum and/or Rentforum’s licensors (as the case may be). Rentforum or Rentforum’s licensors reserves all right, title, and interest in and to the Site and at TR.

 

The Exhibitor may not, and undertakes to ensure that End-Users do not, copy, alter, distribute, display, license, modify or reproduce, reverse assemble, reverse compile (whether digitally, electronically, by linking, or in hard copy or by any means whatsoever) or use any of intellectual property provided at TR or the Site without having entered into an agreement with Rentforum or Rentforum’s licensors regulating the right to use such rights, or as may be entitled to under applicable legislation.

 

The Exhibitor may not, and shall ensure that the End-User do not, or may attempt to, (i) modify, alter, tamper with, repair, or otherwise create derivative works of any software included in the Site or TR; (ii) reverse engineer, disassemble, or decompile the Site or TR or apply any other process or procedure to derive the source code of any software included in the Site or TR, (iii) access or use the Site or TR in a way intended to avoid incurring fees or exceeding usage limits or quotas, or (iv) resell or sublicense registered participant access at TR.

 

Infringement may result in charge and claim for damages.

 

8 INDEMNIFICATION

The Exhibitor will defend, indemnify, and hold harmless Rentforum and its licensors, and each of their respective employees, officers, directors, and representatives from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to any third party claim concerning: (a) the Exhibitor’s or any End User’s participation at TR (including any activities under the Exhibitor’s or an End-User’s account), or (b) breach of this Agreement or violation of applicable law or regulation by the Exhibitor or any End User.

 

9 LIABILITY

The Exhibitor shall ensure that any End-User shall comply with the terms of this Agreement to the extent that the provision applies to the End-User and shall be liable for the acts and/or omissions and the fulfilment of obligations of any End-User to the extent not fulfilled by such End-User.

 

The Exhibitor is deemed to acknowledge that the allocation of risk in this Agreement reflects the amount paid for participation on TR and that it is not within Rentforum’s control as to how, and for what purposes, the participation on TR is used by the Exhibitor and its End-Users. In no event, therefore, will neither Rentforum nor Rentforum’s suppliers or licensors be liable to the Exhibitor for any direct, indirect, incidental, special, consequential, or exemplary damages (including damages for loss of profits, goodwill, use, or data), even if a party has been advised of the possibility of such damages, however caused.

 

Further, neither Rentforum nor Rentforum’s suppliers or licensors will be responsible for any compensation, reimbursement, or damages arising in connection with: (a) the Exhibitor’s inability to use the Site or participate at TR, including as a result of any (i) termination or suspension of this Agreement or the Exhibitor’s or End-User’s use of or access to the Site or participation at TR, (ii) any unanticipated or unscheduled downtime of all or a portion of the Site or at TR for any reason, including as a result of power outages, system failures or other interruptions; (b) the cost of procurement of substitute goods or services; (c) any investments, expenditures, or commitments made by the Exhibitor in connection with this Agreement or the Exhibitor’s or End-User’s use of or access to the Site or TR; or (d) any unauthorized access to, alteration of, or the deletion, destruction, damage, loss or failure to store any of the Exhibitor’s or End-User’s content or other data.

 

If any exclusion, disclaimer or other provision contained in this Agreement is held to be invalid for any reason by a court of competent jurisdiction and Rentforum or Rentforum’s suppliers or licensors becomes liable thereby for loss or damage that could otherwise be limited, such liability will not exceed the amount actually paid by the Exhibitor.

 

10 SUPPORT

Rentforum will provide support to the Exhibitor and the End-Users regarding TR (i) by email prior TR during business days and during Rentforum’s office hours; (ii) by chat and email during the event, according to the program at Rentforum.se All support will be provided in the English language.

11 FORCE MAJEURE

Rentforum will not be liable for any delay or failure to perform any obligation under this Agreement where the delay or failure results from any cause beyond Rentforum’s reasonable control, including acts of God, labour disputes or other industrial disturbances, systemic electrical, telecommunications, or other utility failures, earthquake, storms or other elements of nature, blockages, embargoes, riots, acts or orders of government, acts of terrorism, or war.

 

12 MISCELLANEOUS

 

12.1 Notices

Rentforum may provide any notice to the Exhibitor under this Agreement by: (i) posting a notice on the Site; or (ii) sending a message to the email address associated with the Exhibitor’s booking of exhibition stand at TR.

 

The Exhibitor may provide any notice to Rentforum under this Agreement by sending a message to info@rentforum.se.

 

12.2 Entire agreement

This Agreement is the entire agreement between the parties regarding the subject matter of this Agreement. This Agreement supersedes all prior or contemporaneous representations, understandings, agreements, or communications between the parties, whether written or verbal, regarding the subject matter of this Agreement.

 

12.3 Modifications

Rentforum shall be entitled to modify this Agreement by posting a revised version of this Agreement on the Site or by otherwise notifying the Exhibitor. The modified terms will become effective as stated in the posting or in the email message. By continuing to use the Site and participate at TR after the effective date of any modifications to this Agreement, the Exhibitor agrees to be bound by the modified terms.

 

12.4 Assignment

The Exhibitor may not assign or transfer its rights and obligations under this Agreement without Rentforum’s prior written consent.

 

12.5 No Waivers

The failure by either party to enforce any provision of this Agreement or rights provide for by law will not constitute a present or future waiver of such provision nor limit a party’s right to enforce such provision at a later time.

 

12.6 Severability

If any portion of this Agreement is held to be invalid or unenforceable, the remaining portions of this Agreement will remain in full force and effect. Any invalid or unenforceable portions will be interpreted to effect and intent of the original portion. If such construction is not possible, the invalid or unenforceable portion will be severed from this Agreement but the rest of the Agreement will remain in full force and effect.

 

13 TERM AND TERMINATION

 

13.1 Term

The term of this Agreement will commence on the date on which the Exhibitor has accepted this Agreement by accepting the quote for an exhibition stand and End-users, and receiving the order confirmation for the the acceptance of the quote, and will remain in effect until terminated by the Exhibitor or Rentforum in accordance with Section 13.2.

 

13.2 Termination

13.2.1 Termination for Convenience

Rentforum may terminate this Agreement after mutual written consent from both parties.

 

13.2.2 Termination for Cause

Either party may terminate this Agreement for cause immediately if there is any material default or breach of this Agreement by the other party, unless the defaulting party has cured the material default or breach within a 10 day notice period.

Rentforum may also terminate this Agreement immediately to the Exhibitor:

(a)     if any act or omission by the Exhibitor or any End-User results in a suspension described in Section 4;

(b)     if Rentforum consider that information or other claims provided by the Exhibitor or any of its End-User can be perceived false and/or misleading

(c)     if Rentforum’s relationship with a third party partner who provides software or other technology which Rentforum uses to arrange TR expires, terminates or requires Rentforum to change the way Rentforum provides access to TR and administration related thereto;

 

(d)     if Rentforum believes providing TR could create a substantial economic or technical burden or material security risk for Rentforum or any of its suppliers;

 

(e)     in order to comply with the law or requests of governmental entities; or

 

(f)     if Rentforum determines that TR has become impractical or unfeasible for any legal or regulatory reason.

 

(g)     if Rentforum determines to not arranged TR.

 

13.3 Effect of Termination

Upon any termination of this Agreement all of the Exhibitor’s and End-Users’ rights under this Agreement will immediately terminate and the Exhibitor will remain responsible for all fees and charges which the Exhibitor has incurred up until the date of termination.

 

14 GOVERNING LAW AND DISPUTE RESOLUTION

 

14.1 Governing law

(a)     This Agreement shall be governed by and construed in accordance with the substantive laws of Sweden.

 

(b)     The United Nations Convention for the International Sale of Goods 1980 (CISG) shall in no event apply to this Agreement.

 

 

14.2 Submission to jurisdiction

(a)     In the event of any dispute, controversy or claim arising out of or in connection with this Agreement (each a “Dispute“), or the breach, termination or invalidity thereof, the parties shall aim to settle the dispute amicably through negotiations. If the parties have not been able to settle the dispute through such negotiations within 3 months following notice from a party to enter into such negotiations, the Dispute shall be finally settled by arbitration in accordance with the Rules for Expedited Arbitrations of the Arbitration Institute of the Stockholm Chamber of Commerce (“SCC“), unless the SCC in its discretion determines, taking into account the complexity of the case, the amount in dispute and other circumstances, that the Arbitration Rules shall apply. In the latter case, the SCC shall also decide whether the Arbitral Tribunal shall be composed of 1 or 3 arbitrators.

(b)     The place of arbitration shall be Stockholm, Sweden, where the award shall be made, and the proceedings shall be conducted in the Swedish language.

 

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TERMS OF USE FOR END-USER

 

1 Terms of Use

Your employer and Rentforum AB (“Rentforum“) have entered into an agreement regarding a virtual exhibition stand and participation at Tema Renrum 2021 November 23-24th 2021 (“TR“). These terms of use (the “ToU“) form part of such agreement, and regulate how you may access and participate at TR which is provided to you by Rentforum on a third party platform, ReAttendance Ltd., (the “Site“).

 

2 Creating an account

In order to participate at TR, you are required to register, and create an account via a login link received in an invitation email from ReAttendance.

You agree to: (a) provide accurate, current and complete information about you as may be prompted by any registration forms on the Site (“Registration Data“); (b) maintain and promptly update the Registration Data, and any other information you provide on the Site, to keep it accurate, current and complete; (c) maintain the security of the your password and identification; (d) notify the Site immediately of any unauthorized use of your account or other breach of security; (e) accept all responsibility for any and all activities that occur under your account; and (f) accept all risks of unauthorized access to the Registration Data and any other information you provide to the Site.

 

Please see more on which Registration Data that Rentforum collects about you and for which purposes in Rentforum’s Privacy Policy

 

You shall contact Rentforum immediately if you believe or have reason to believe an unauthorized third party may be using your account or if your account information is lost or stolen.

 

3 Access to TR

Access to TR and the exhibition stand will be provided prior TR, after booking of an exhibition stand by your employer (a log in link will be sent to your email at latest November 21st, 2021) and will continue to be available until you have participated at TR, according to the program at Rentforum.se.

 

You alone have the right to participate at TR when registered, and you may not share your access to TR with any other person. You may not show nor share the content of TR with any other person who is not a registered End-user from your exhibiting company. Any such sharing will constitute a breach of these ToU and will entitle Rentforum to terminate your account and access to TR.

 

4 Content of TR

You should be aware that Rentforum is not responsible for the completeness or accuracy of anything presented at TR, or for the results obtained by using what is learned through your participation at TR. Always look at the original publications, books, guidelines, and standards as of which are referred to during TR.

 

5 Compliance and participation at TR

You undertake to adhere to the use of the Site and participation at TR as defined below.

 

You may use neither the Site nor anything at TR, including, without limitation, any communication tools available through the Site such as Video chat, any forum, chat room or message center:

 

(a)     to upload material or data in violation of any law (including to breach copyright or other intellectual property rights held by us or anyone else which you do not have the right to use);

(b)     to send unwelcome communications of any kind to anyone (e.g. spam or chain letters);

(c)     to abuse, defame, threaten, stalk or harass anyone;

(d)     to publish, post, upload or distribute unsuitable, offensive, obscene or discriminatory information of any kind;

(e)     for running any network scanning software, spiders, spyware software, robots, open relay software or similar software;

(f)     to upload anything or otherwise introduce any viruses, worms, trojan horses, time bombs or bots or any other damaging items which could interfere with our, or anyone else’s, network or computer system;

(g)     for using any software or device which may hinder use of the Site or participation at TR (such as mail bombs, war dialling, pinging etc.);

(h)     to attempt to gain unauthorised access to any services other than those to which you have been given express permission to access; or

(i)     using a false identity to try to trick anyone for any reason.

 

6 Feedback

If you provide Rentforum with feedback or ideas regarding TR or other aspects of Rentforum operations, you understands that Rentforum may use the information provided without any obligation to compensate you for them. You grant Rentforum a non-exclusive, worldwide, royalty-free, sublicensable, transferable, irrevocable, perpetual license to use, modify, adapt, publish, perform, or derive new works from the feedback as Rentforum choose.

 

7 Suspension to the participation at TR

Rentforum may suspend your right to access or use any portion or all of TR immediately upon notice to you if Rentforum determines:

(a)     that your participation at TR of or registration for TR (i) poses a security risk to Rentforum, Rentforum’s suppliers, TR or any third party, (ii) may adversely impact the content of TR or the systems or software on which TR are provided, (iii) may subject Rentforum or Rentforum’s suppliers or any third party to liability, (iv) may be fraudulent, or (v) Rentforum has reason to believe that access to TR is being shared with another employee or a third party; or

(b)     you are in breach of these ToU.

 

If Rentforum becomes aware of any violation of your obligations under these ToU, Rentforum is entitled to immediately suspend or terminate your access to TR.

 

8 Intellectual Property Rights

The Site and TR may be protected by copyright laws and other intellectual property rights. Any such intellectual property rights remain Rentforum’s property or the property of Rentforum’s licensors or licensees. All trademarks, service marks, trade names, and trade dress are owned by Rentforum and/or Rentforum’s licensors (as the case may be). Rentforum or Rentforum’s suppliers reserves all right, title, and interest in and to the Site and TR.

 

You may not copy, alter, distribute, display, license, modify or reproduce, reverse assemble, reverse compile (whether digitally, electronically, by linking, or in hard copy or by any means whatsoever) or use any of intellectual property contained in TR or the Site without having entered into an agreement with Rentforum or Rentforum’s licensors regulating the right to use such rights, or as may be entitled to under applicable legislation.

 

You may not, or may attempt to, (i) modify, alter, tamper with, repair, or otherwise create derivative works of any software included in the Site or TR; (ii) reverse engineer, disassemble, or decompile the Site or TR or apply any other process or procedure to derive the source code of any software included in the Site or TR, (iii) access or use the Site or TR in a way intended to avoid incurring fees or exceeding usage limits or quotas, or (iv) resell or sublicense your access to TR or content from TR.

 

9  Support

Rentforum will provide support to you regarding use of the Site and participation at TR (i) by email prior to TR during business days and during Rentforum’s office hours; (ii) by chat or email during the event according to the program found on Rentforum.se. All support will be provided in the English language.

 

10 Miscellaneous

Rentforum shall be entitled to modify these ToU by posting a revised version of these ToU on the Site or by otherwise notifying you. The modified ToU will become effective as stated in the posting or in the email message. By continuing to use the Site and participate at TR after the effective date of any modifications to these ToU, you agree to be bound by the modified ToU.

 

 

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